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CONSTITUTION

NAME: Ballymena Lawn Tennis Club

OBJECTIVES

  • To provide opportunities for junior and senior members to participate in the playing of tennis and in other socially suitable activities connected with the club
  • To provide opportunities to ensure that everyone is able to participate and get maximum enjoyment and benefit from their tennis
  • To be fully committed to safeguarding the well being of its members. Every individual in the club should, at all times show respect and understanding for their rights, safety and welfare, and conduct themselves in a way that reflects the principles of the club and the guidelines contained in the Code of Ethics and Good Practice for Children's Sport in Ireland (See Appendix 1)

OFFICERS AND COMMITTEE

The officers of the club shall consist of Chairperson, Hon. Secretary and Hon. Treasurer. The officers and other members of the committee shall be elected at the AGM.
When notified of the AGM, members shall be invited to propose candidates for the office and committee. These nominations should be received by the hon. Secretary in writing at least 48 hours before the meeting. The management of the club shall be vested in the committee made up of the chairperson, hon. Secretary, hon. Treasurers., Gents Captain, Ladies Captain, Match Secretary, Coaching Committee (2), Junior Club Coordinators (2) and Social organizer & Fund-raiser
Total (11)

Appendix 1

To ensure that best practice is being followed by this club we shall work closely with our Governing Body in order to promote the best practice in children's sport, we shall comply with the guidelines of the Code of Ethics and Good Practice for Children's Sport in Ireland as set out in Section 2.7 which are:

  • Adopt and implement the Code of Ethics and Good Practice for Children's Sport in Ireland as an integral part of its policy on children in the Club
  • Have its constitution approved and adopted by club's members at an AGM or EGM
  • Permit all members over 16 years of age to vote, where possible. One parent/guardian should have one vote for all their children under 16 years of age, where relevant
  • Ensure that the Club Management Committee is elected or endorsed by registered club members at each AGM
  • Adopt and consistently apply a safe and clearly defined method of recruiting and selecting Sports Leaders
  • Clearly define the role of the committee members, all Sports Leaders and parents/guardians
  • Appoint at least one children's officer as outlined in this Code. In the event that a Club caters for both boys and girls, one children's officer of each gender would ideally be appointed
  • Designate the Club Chairperson to act as a liaison with the Statutory Authorities in relation to the reporting of allegations or suspicions of child abuse. Any such reports should be made according to the procedures outlined in this Code/ Children First/ Our Duty to Care
  • Ensure best practice throughout the club by disseminating its code of conduct, including the disciplinary, complaints and appeals procedures in operation within the club to all its members. The club's code of conduct should also be posted in all facilities used by the club.
  • Have in place procedures for dealing with a concern or complaint made to the Statutory Authorities against a Committee Member or Sports Leader or any other members of the club. Regulations should stipulate that a Sports Leader who is the subject of an allegation, which has been reported to the Statutory Authorities, should stand aside while the matter is being examined. S/he should be invited to resume full duties immediately if s/he is vindicated.
  • Ensure the relevant Sports Leaders report to the Club Management Committee on a regular basis
  • Encourage regular turnover of committee membership while ensuring continuity and experience
  • Develop effective procedures for responding to and recording accidents
  • Ensure that any unusual activity (high rate of drop-out, transfers, etc is checked out and reported by the Club Chairperson to the Governing Body of Sport
  • Ensure that all club members are given adequate notice of AGMs and other meetings
  • Ensure that all minutes of all meetings (AGMs/EGMs/Committee) are recorded and safely filed

 

©Ballymena Lawn Tennis Club 2008